Please read here for a short general overview of HippoBase.
Traditionally, the data of entries is compiled manually by national federations in various formats, sent as text by fax or email and needs to be re-entered by the organizers to create various lists. With HippoBase, this is simplified considerably because national federations and organizers work on a single online database. This way, the data of competitors and horses does not loose its structured format which makes it suitable for further electronic processing at an event.
Our close cooperation with dozens of organizers has showed us efficient and not so efficient ways of doing things when organizing a show. You can profit from that experience! HippoBase incorporates a variety of efficient, tried-and-tested procedures for many little details which formerly caused hours of extra work.
Most members of the organizing committee usually meet in the same office only shortly before the event. HippoBase allows them to cooperate over the internet on a common database long before the event.
Members of the organizing committee can have different rights for viewing and modifying data. Access can be limited by responsibility (entries, hotel, accreditation, etc.) or by category of people (participants, guests, media, staff,...).
In addition to the sports centric functions, HippoBase offers excellent support for the management of a large number of people present during an event.
People like staff, officials, guests, journalists, etc. can be maintained by the system.
Competitors and their entourage are usually cleared before you start working on a new event. But people like staff, officials and guests who normally come again every year remain in HippoBase with their phone numbers, email and address as well as conditions for hotel and accreditation.
A sophisticated system of categories and roles allows you to group, filter, sort and standardize people by what they do or what benefits they are entitled to.
As an example for the standardization of people, let us look at typical conditions for a competitor:
HippoBase can store rules like these for many different types of people in "roles". When a competitor is added to the system he will automatically get the default settings defined in his role. This even works if the competitor is added by a national federation who might not be aware of these conditions. The default settings may be altered later for each person individually.